Hi everyone!
Our annual general meeting is tomorrow (Tuesday, March 7th) at 8pm. Our AGMs are usually quite short and sweet - (last year it was ~30 minutes for the official agenda).
Meeting Link (Zoom):
https://doctorsofbc.zoom.us/j/91748874175?pwd=YisvWmp4ck00V1QyWlNUUWt5MGpRUT09
In order to vote at the AGM, you must be an active member of VMS and have paid your most recent invoice (that is all active swimmers at the moment, so no concerns there!). The reporting period for financials and presidents report are discussing the season that ended August 31, 2022 but after we adjourn the official AGM, the board will be around to answer any questions you may have about the remainder of the current season!
Here are some documents you can review in advance of the meeting to get things moving quickly. Sorry for the messy links - but hyperlinks don't always come through if I hide the addresses so I've just copy and pasted the whole link.
Minutes from last year (membership must approve): https://docs.google.com/document/d/1dwSnOOqX7KZqlwpVNlE1IW_MIwrXtc7QZJlWOP0z78g/edit?usp=share_link
Financials for 2022 year (membership must approve): Balance sheet: https://drive.google.com/file/d/1uHuokRA0S8VURdvL_Ikd526WibEPEHzA/view?usp=share_linkIncome Statement: https://drive.google.com/file/d/17XTlZfwX0NMxbZlIsirLTpkHQ0dOyy3R/view?usp=share_link
Agenda for tomorrow: https://docs.google.com/document/d/1N1xUkVnWouPmx5Y1X0REr1gaDSW4e-qb/edit?usp=sharing&ouid=111979343946385182355&rtpof=true&sd=true
Our bylaws (not necessary, but if you're curious): https://docs.google.com/document/d/1mEe7IBl6Kc2zanGTustoQRFcPJe-JJw0wuq7KVYkblc/edit?usp=sharing
Decide whether you're interested in serving on the executive for a 1 year term*
*As mentioned previously, we are looking for board members! If you are UNABLE to attend the meeting, but want to serve, you can still be elected - just submit your interest in a position to me (Erin - vmstreasurer@gmail.com) before the meeting and we'll include you in the election - just pass along a few sentences that we'll read to the membership about why you want to join the board.
President - (open) chairs the board and is responsible for supervising the other directors (also, liaises with new/prospective member, monitors the vmspresident@gmail.com inbox and is the primary liaison with our coaches and head coach.
Vice President - (open) vice chair of the board - covers the president when president can't act
Registrar - (currently Rhonda) - registers members of the society, liaises with BC Artistic Swimming; handles competition and annual season registration
Secretary - (open) - issues notices of general meetings and director's meetings takes minutes; keeps records in good order; files the annual report of the Society
Treasurer - (open) - collects monies from members or other sources, prepares financial statements, keeps accounting records
Members at Large (currently Jen & Lise) - provide input/feedback on board decisions.
See you all virtually on Tuesday!
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